prep
don't
talk over one another
stand
during meeting
Find
common ground
ground
rules
agenda
send
materials in advance
don't
have them
don't
invite too many people
Let
fresh air come in (figuratively)
start
and stop on time
Limit
participation to six or fewer
bring an
agenda
ask each
person for fedback
standing
meetings only
If you
are in a meeting you have to bring something or get something from it
Ensure
there is a decision or action at the end of each meeting
start
with a provocative question
rotate
leadership of the meeting
ensure
all the functional experts are attending
Make
sure the projector is bright enough
Video
conference in remote participants
Use a
talking stick
Dim the
lights and close the shades so everybody can see the screen clearly
have a
clear purpose for the meeting
additional
trainings
take
notes
New
members leading
ask open
questions
Food
have a
new leader each meeting'
Get
duplex capable conference phones that actually let you hear remote participants
Limit
power point slides to three bullets
Participants
must stand
make
sure technology works and test ahead of time
set a
time
Do them
online
keep a
time limit on each persons time to speak
speaker
Stand up
for yourself, don’t get bullied into doing things their way
decide
when a meeting is not productive and cancel
write
ideas on white board
ensure
everyone speaks
Set up a
debate
Share a
funny story.
stick to
agenda
charge
people $0.25 if they are late
set
owners for tasks
Instill
discipline in the men
Get free
drinks
limit
feeback
use a
hour glass for keeping time
Have
people draw their thoughts
Bring
agenda
Ice
Breakers
Bring
food
Meditate
before and after
Be more
engaging - even if it's silly
Invite
the correct people
Assign
responsibilities
reward
people for being engaged with tokens that can be collected and turned in for prizes monthly
Use
SavvyRoo to create the agenda
start
after 9am
When
things get heated, let the moderator calm things down with breathing exercises
Have
enough plugs for everybody’s computers
Only let
people ask questions
Have a
clear adgenda prepared and distributed beforehand
Have
them outside
have a
strong driver of the meeting that engages all involved
meeting
notes
Wear
comfortable clothing
Tell
somebody if they are talking too long
give a
time limit to encourage efficiency
Power
point training for everybody doing presentations
tell
people how to prepare for the meeting
allocate
everyone a slot to talk
everyone
can share thier thoughts and then reflect on one anothers ideas
have
group participation activities
Being on
time
Try to
empathize with others in the meeting
rotate
leadership of meetings
agenda,
etc..
invite
people who will have different perspectives
ask for
input from people about what they need to meet about
Add
pictures and illustrations to every power point slide
Rotate
facilitators and have them be responsible for collecting agenda items from the team.
No
meeting Fridays
ask why
every time you are invited
avoid
didactic presentatoins
Split
into sub groups whenever possible to increase participation
Partner
people for presentations to build cross group collaboration
clean up
after
Let
people go if they don't feel they need to be there
Cut the
time in half
Provide
drinks and snacks
Use
Savvyroo before and after face to face meetings to set the agenda and collect feedback
stick to
the time
Turn off
all cell phones and place them face down in the center of the table to avoid interruptions
plan for
input and engagement of participants
send
people notice ahead of time
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